6 Points for Planning the Perfect Fun Day
Making an appearance this week, it's your Director of Fun (not Sunny) James! When I heard there may be another 6 point checklist occurring I made sure I finished first in line to take on this week's blog!
So first things first, whether it be a small event catering to 50 or so, or maybe its for several hundred, whatever the size you want your Fun Day to be a huge success, one that creates many happy memories for the years to come. One of the key components to hosting an event is that you build a strong level of trust between you and your audiences.
However!
Like Uncle Ben said to Spider-Man "With great power, comes great responsibility", that's why your Director of Fun is here to provide you with six golden nuggets that will ensure you Fun Day is the best it can be.
1. Choose the date carefully
Personally, I've yet to meet anybody who is fond of a good ol' rainstorm, and I'm guessing you're not a quite a fan either. Therefore, a little due-diligence into the summer weather schedule will help you in anticipating those British showers that could result in a Fun Day washout.
Also, look around to see what events are occurring during your Fun Day, this way you won't fall victim to clashing with others which can leave you with a much smaller turnout than expected.
2. Time & Venue
When it comes to the logistical side of things, you need to ask yourself "where and what time is my Fun Day going to take place?".
One key component of your event is to make sure that the location you have picked out is A. booked well in advance and B. has plenty of room available for the equipment otherwise there's going to be a lot of disappointed little faces.
Next up you need to make sure that your event starts and finishes at a reasonable time. Now if you're anything like me or the common 10-year-old, your bedtime is around eight o clock...ish, so if you're holding a Family Fun Day make sure that not only have you left reasonable time to finish but enough time to both unpack and pack up the equipment.
3. Risk Assesment
For the more compulsive worriers amongst you (Don't worry our Fun Expert® Will is one) fear not! Every single piece of our equipment is backed up with a comprehensive risk assessment ensuring that everybody at your Fun Day is well protected. That list can be found right here.
Risk assessments are a compulsory component when you're holding any form of event to ensure you comply with UK safety laws and regulations, but do not worry as they are relatively easy to complete even if you're a complete novice.
(PRO TIP) Make sure you have accounted for such components of your site plan such as the route cars will take to enter and leave the event and if you will be holding and large structures such as marquees.
4. Legal
To ensure that you are in compliance with the law and are adhering to Health and Safety at Work Act 1974 as well as Work Equipment Regulations 1998 you must ensure that addressed all of these components.
- Food and Drink
- Raffles and Tombolas
- Council Licenses
- Live Entertainment
- Selling alcohol
5. Make some noise!
You know your event is going to be the crème de la crème of the summer so make sure you are SHOUTING ABOUT IT! Shout about it on Newsletters, Radios, Posters, Email basically anything that you can.
Use social behemoths like Facebook and Twitter to ensure that your message is being spread far and wide! If social media has taught us anything, it is that it has the power to influence hundreds of thousands if used correctly.
Get your audiences involved during the event. Set up an easy hashtag that will represent your event and then get your guests to share photos using that hashtag. It's free PR for your events and nothing is more enticing than FREE!
6. What next?
The aftermath of your event can be just as critical as the event itself. Make sure you thank all of your suppliers and the people who helped during the event no matter how small the maybe. Remember, a simple thank you can go a really long way and speak volumes for your brand.
Be sure to send out a press release to your local media demonstrating what a fantastic event it has been from start to finish. People buzz off of hearing a good success story, and you never know, this could result in you being asked to host more events in the future.